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Assistant Purchasing Agent

  • Type:Full Time
  • Salary/Pay Rate:$43,627- $49,654
  • Posted Date:01/29/2019

*For this position, please apply online*

(Computer Kiosks available in Personnel Office, if needed)

GENERAL SUMMARY

Under the general direction of the Purchasing Agent, performs complex purchasing practices to include planning, organizing and coordinating purchasing responsibilities in the most efficient and cost effective manner possible as in the best interest of the County and aids in the design and monitoring of the complete procurement process.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

  • Plans, assigns, directs and supervises activities of purchasing staff, ensuring adherence to established laws, ordinances, policies, procedures and standards; assists and advises subordinates, as necessary, resolves problems as non-routine situations arise; and, ensures that employees receive training and orientation as required by assignments.
  • Initiates contacts with vendors in relation to materials, invoices and contracts; obtains and studies comparative prices and quotations; and researches and writes specifications for a variety of equipment, materials, supplies and services.
  • Ensures larger scale purchasing policies and procedures and state and local laws, rules and regulations are followed when purchasing goods and services.
  • Assigns, supervise and reviews the work of the Buyers in the department.
  • Obtains and interprets market prices and trends and applies such interpretations to procurement problems.
  • Assists preparation of formal bid documents for materials and services for the purpose of ensuring that purchasing is in compliance with all state procurement regulations.
  • Solicits, reviews and recommends award of bids.
  • Ensures purchases are made in a timely manner.
  • Processes financial data and documents (e.g. bids, incoming purchases requisitions, mail) for the purpose of updating and distributing information and/or acquiring resources to support purchasing operation in compliance with established guidelines.
  • Assists planning, developing, implementing and maintaining purchasing and distribution policies and procedures for county departments.
  • Prepares and distributes pricing information, proper forms and instructional memoranda to department heads.
  • Assists preparation of Department's annual operating budget makes recommendations for department expenditures and helps organize and prioritize upcoming business for the department.
  • Fills in for Purchasing Agent and any absent Buyer as needed.
  • Participates in meetings, in-service training and workshops for the purpose of conveying and gathering information required to perform job duties.
  • Performs other related duties of a similar nature and level as assigned.
  • Complies with safety regulations, procedures, protocols, OSHA standards, and wear personal protective gear if required.

     

    MINIMUM QUALIFICATIONS

    Education and Experience

    Associate’s Degree, Preferred Bachelor’s Degree. 3 to 5 years experience or any equivalent combination of experience and training, which provides required knowledge, skills and abilities.

    KNOWLEDGE, SKILLS, and ABILITIES

  • Market knowledge, interpretation, and application
  • Read, analyze, and interpret standards, policies, procedures, and regulations
  • Bidding and procurement procedures
  • Contractual terms and conditions, insurance, bid, and performance bonds
  • Governmental purchasing principals, methods and procedure
  • County budget code system 
  • Strong communication skills, both oral and written
  • Provide leadership and consulting
  • Work independently
  • Detail oriented
  • Use (or learn to use) computer software and systems applicable to the position
  • Supervise and evaluate employees
  • Prioritize and assign work
  • Train, orient, and manage personnel
  • Meet schedules and deadlines of the work unit
  • Develop and write reports, policies, and correspondence
  • Adapt to changes in work situations and priorities
  • Establish and maintain constructive and cooperative interpersonal relationships with staff, peers, supervisors, or managers in the work unit and other departments, as well as with staff of outside entities and other individuals, as applicable to the essential duties and responsibilities

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position typically requires fingering, talking, hearing, seeing, grasping, standing, walking, repetitive motions, stooping, kneeling, crouching and reaching.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Light Work:

Performing the essential functions typically requires exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly.

 

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