Court Coordinator- CCL #1
- Type:Full Time
- Salary/Pay Rate:$38,044- $55,029
- Posted Date:02/11/2019
*For this position, please apply online*
(Computer Kiosks available in Personnel Office, if needed)
Manages, plans and coordinates the activities of probate, guardianship and ancillary probate cases. Reviews and processes documents for judges. Maintains and controls dockets and court settings. Audits and corrects inventories, reports, and accountings. Provide relief responsibility for other cases within the jurisdiction of a County Court at Law.
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
- Maintains and controls court docket including setting and preparation of weekly, monthly, annual and specialty dockets. Serves as both Court’s receptionist for all probate cases, talking to persons, responding to questions from multiple sources and functioning with calmness in an enviroment with multiple interruptions and distractions.
- Insures that all case and party information is listed correctly on the dockets.
- Prepares and distributes dockets for use by all court personnel.
- Informs court personnel of any changes to the weekly docket.
- Receives, reviews, and processes probate documents and paperwork for compliance with applicable statutes and rules.
- Schedules probate cases for court. Acts as liaison between individuals, lawyers and Judge.
- Maintains Court calendar for probate, guardianship, and ancillary probate cases.
- Maintains and schedules courtroom bookings and video conferencing equipment.
- Notifies attorneys and coordinates settings for hearings; evaluates setting requests, continuances, re-sets, and handles inquiries reguarding settings.
- Prepares, assembles and delivers legal documents, instruments and letters to the Judge.
- Notifies and coordinates Interpreter services when needed.
- Reviews cases that need to be set on the dismissal docket.
- Runs statistical reports to determine pending caseload.
- Notifies transport of circumstances where their service is needed.
- Orders supplies for court staff.
- Performs other related duties of a similar nature and level as assigned.
- Complies with safety regulations, procedures, protocols, and wear personal protective gear if required.
Education and Experience
Associate's degree, with 5 to 7 years related experience. Combination of education and experience sufficient to successfully perform the essential functions listed above can be substituted.
KNOWLEDGE, SKILLS, and ABILITIES
- Texas Estates Code, including guardianship provisions
- Legal and court documents
- Local court rules
- County computer software
- General knowledge of judicial system
- Time standards on appeals
- Document location and examination
- Confidential record handling procedures
- Organize large volumes of detailed data and information
- Verify and maintain accuracy of detailed data and information, detect data errors
- Meet schedules and deadlines of the court
- Maintain well-organized materials, files, systems and tools
- Exercise good judgment and focus on detail as required by the job
- Operate standard office equipment, such as multi-line phone system,computer keyboards and monitors, copiers, scanners and telephone
- Adapt to changes in work situations and priorities
- Apply listening and interview skills, work under pressure, address conflicts, solve problems, and make sound split-second judgments
- Work independently
- Read, analyze, and interpret standards, policies, procedures, and regulations
- Develop and write reports, policies, and correspondence
- Handle common inquiries or complaints
- Establish and maintain constructive and cooperative interpersonal relationships with staff, peers, supervisors, or managers in the work unit and other departments, as well as with staff of outside entities and other individuals, as applicable to the essential duties and responsibilities
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position typically requires fingering, talking, hearing, seeing, grasping, standing, walking, repetitive motions, stooping, kneeling, crouching, reaching, climbing and balancing.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Medium Work: Performing the essential functions typically requires exerting up to 50 pounds of force occasionally and up to 25 pounds frequently, and/or up to 20 pounds of force constantly.
Johnson County is an Equal Opportunity Employer.